PTO Sync

Patent and trademark office data synchronization

Windows, Mac, Linux • Server & Desktop • Cloud & On-Premises

Super Secure Super Convenient

Automatically sync USPTO office actions, payment notices, grants, and deadlines to your patent and trademark management systems. Support for phpIP and unlimited webhook flexibility.

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On-Premises Security

Your data never leaves your infrastructure - runs entirely on your servers

Native phpIP Support

Built-in integration with phpIP patent and trademark management systems

Flexible Integration

Connect to Zapier, n8n, Make.com, or any REST API with unlimited webhooks

Simple & Intuitive Interface

Clean design focused on getting your patent data flowing

PTO Sync Login Interface
Secure Login

Password-protected access with server unlocking for maximum security

PTO Sync Dashboard
Synchronization Dashboard

Sync status with Test, Run, and Auto modes

Common Use Cases

Office actions automatically trigger the right actions in your systems

Payment Due Notifications

USPTO payment notices instantly create billing entries in your accounting system and send client alerts

Office Action Responses

Examination reports automatically update case status, set deadlines, and notify attorneys for immediate action

Grant Notifications

Patent grants trigger invoicing, update IP portfolios, and automatically notify clients of success

Deadline Management

Response deadlines automatically sync to calendars, create tasks, and send escalating reminders

Rejection Handling

Office rejections instantly update case status and trigger workflow for appeals or amendments

Status Updates

Any patent status change automatically updates CRM, billing systems, and client portals in real-time

Patent and Trademark Offices

USPTO - Available Now EPO - Coming Soon DPMA - Coming Soon

Need another office? Contact us for custom integration.

Simple Flat Rate Pricing

One price for your entire firm - not per user, not per case, not per office

Monthly
$50

per month

Flat rate for entire firm
Annual
$500

per year

Save $100 + flat rate

On-Premises Security Architecture

Complete data sovereignty - runs entirely on your infrastructure

Server Unlocking Required

Master password required to unlock encryption after server restart

Enterprise Encryption

Credentials stored with AES-GCM authenticated encryption and PBKDF2 key derivation

Cross-Platform Deployment

Windows, Mac, Linux - runs on servers or as desktop application

Risk-Free Testing & White-Glove Setup

Try before you buy with completely free testing and professional setup

100% Free Testing

Test PTO Sync with your actual patent data completely free. No trial limits, no credit card required.

  • Full feature access during testing
  • Use your real USPTO/Webhook/phpIP credentials
  • Test with your actual office actions
  • Limited number of events for testing
Remote Setup Included

We handle the complete setup remotely. You just provide credentials and we take care of everything.

  • Screen sharing setup session
  • Configuration of all systems
  • Testing and validation
  • Training and documentation

Superior Proactive Support

Set it and forget it - we monitor everything and fix issues before you notice

Automatic Error Monitoring

We get immediate error notifications and contact you quickly to resolve issues - often before you notice anything wrong. Your patent data stays completely on your servers.

Privacy Protected: No confidential data is shared - only technical error information
Quick Response: Immediate error notifications allow us to contact you quickly
Direct Contact: Personal support from us when issues arise
24/7 Monitoring: Continuous system health monitoring

Ready to Get Started?

Free testing, remote setup, and proactive support included

Start Free Testing Request Custom Office

About PTO Sync

PTO Sync is developed by Funktionslust GmbH, an established German IT company with years of experience in the intellectual property sector. As a registered company with proven expertise, we bring reliable engineering and deep understanding of patent and trademark workflows to simplify and secure IP data management.

Follow our insights on IP technology at patent.dev - an independent blog about patent software and innovation in the IP industry.

Imprint / Impressum

Funktionslust GmbH

Brudermühlstraße 36
81371 München, Germany

Managing Director: Wolfgang Braun
Commercial Register: HRB 241736
Registration Court: Amtsgericht München

Phone: +49 (0) 89 997 409 100
Email: info@funktionslust.digital